You write the day twice
Naps land on a paper strip taped to the shelf. Then, after the last car pulls out, you copy all of it onto a daily sheet for each family, one child at a time.
41 minutes a night, 165 hours a year
For home providers and small centers
Parents get the whole day by pickup. You get a licensing record that is already done.
NapLog turns the naps, bottles, meals, diapers and bumps you already watch for into a parent report that goes out at closing time. The same taps quietly build the attendance, ratio and incident record your licensor asks to see.
- Live in 1,930 US programs
- Licensing exports formatted for all 50 states
- Set up in one afternoon nap
Nap12:40 to 2:05 p.m.
Bottle4 oz at 3:15 p.m.
The 5:40 scramble
The children go home at 5:30. The paperwork does not.
Nobody opened a daycare to spend the evening copying nap times off a clipboard. Here is where the day actually leaks, measured across 1,930 programs running NapLog.
Pickup turns into a memory test
A dad asks whether his daughter finished lunch and how long she slept. You were mixing formula at 12:40 and honestly cannot say. He hears a guess, and he remembers the guess.
An empty infant spot costs $312 a weekRenewal week lives in a shoebox
Attendance sheets, med administration slips, fire drill logs and sign out signatures are in four different piles. Two evenings vanish putting them in order before the inspector walks in.
2 lost evenings before every visitThe bump report is written from memory
A toddler catches the corner of the shelf at 3:10. The incident form gets filled out at 7:00 that night, without the exact time, without the witness, without a parent signature on file.
Citations run $250 to $1,500 in most states
A day in NapLog
One tap while it happens, and everything downstream is already written
There is no data entry step. The tap that tells a parent about the nap is the same tap that stamps your attendance and ratio log.
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Build your rooms and roster once
Add each child, their birthday, their allergies, their authorized pickups and their schedule days. NapLog reads your state ratio rule from the room age band, so an infant room and a mixed age home room count differently from the first morning.
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Tap the day as it happens
Nap start, nap end, bottle, solids, wet, BM, sunscreen, mood, medication. Buttons are thumb sized because you are usually holding something else. An entry takes under two seconds, and you can log the whole room at once when six mats go down together.
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Reports send themselves at closing
At the time you choose, every family gets their child's day: sleep totals, what was eaten, diaper count, a photo if you added one, and a note from you. Parents open it on a phone, no app store trip, no password reset call at 6:15.
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Pull the binder when the licensor calls
Attendance with times, ratio by half hour, incident forms with signatures, med logs, allergy sheets and immunization due dates export as one dated PDF packet. The last four programs to renew in Ohio printed it in the parking lot.
What is in the app
Six things a childcare day actually needs
Nothing here is borrowed from a generic business tool. Every screen was drawn next to a provider with a baby on her hip.
Sleep log with real totals
Start a nap with one tap and end it with another, or drop the whole room down at once when the mats go out. NapLog adds the minutes, flags a nap that runs past the length a family asked about, and shows the week at a glance.
Bottles, solids and an allergy guard
Record ounces, breast milk versus formula, and how much of lunch actually got eaten on a three step scale parents understand. If a child has a logged allergy, the food picker turns peach and asks you to confirm before it will save.
Diaper and potty tracking that counts
Wet, BM, dry check and potty attempts each get a stamped time and the caregiver's initials. The running count sits at the top of the child card, so you can answer the "how many today" question without scrolling anything.
Incident reports with signatures
Log the time, the body part, what happened before and after, first aid given and the staff witness while the moment is fresh. The parent signs on the screen at pickup or by email link, and a countersigned copy files itself in the binder.
Ratio and attendance clock
Sign in and sign out stamp the minute and capture a signature from whoever is on the authorized list. NapLog watches your staff to child ratio through the day and warns you before a lunch break puts a room out of compliance.
Licensing binder in one export
Pick a date range and NapLog builds a dated PDF with attendance, ratios by half hour, incidents, medication administration, allergy plans and immunization due dates. It is ordered the way a licensing specialist reads a file, not the way a database stores it.
What changes by week two
The numbers providers send us after a month
These come from 1,930 active programs and from the timing study we ran with 62 of them in the fall of 2025.
Given back every single evening
The second write up disappears. Because the tap during the day is the record, closing time is a review of what is already written rather than an hour of transcription. Providers on the Home Provider plan report the clipboard leaves the shelf entirely by the second week.
Of daily reports opened the same day
Reports arrive as a plain link on the parent's phone at the closing time you set, with no download and no account to create. Because it lands before the commute home, the conversation at the door starts with the day instead of a list of questions.
To assemble a full renewal packet
Choose the licensing period, choose the rooms, and the export runs. Programs that used to lose two evenings to sorting paper now spend most of that eighteen minutes reading the packet rather than building it.
From the rooms
Providers who stopped taking the clipboard home
Three programs, three very different sizes, all of them licensed and open five days a week.
I run six kids by myself in my front room, so anything that needs two hands was never going to last. I tap the nap with my thumb while I am rocking the baby, and Emmett's mom has her report at 5:15 without me touching a pen. My renewal visit in November took twenty minutes because the specialist just read the export.
Four rooms, eleven staff, and the ratio warning has caught us twice during the lunch rotation before anyone noticed. The part that mattered most to my board was incidents. A teacher logs the bump at 3:10 with the witness named, and the parent has signed it by 5:30 instead of me writing it from memory at nine at night.
The allergy prompt is the piece I would not give back. We took a new family with a dairy allergy in September and the food screen stopped me before the wrong snack got logged. Parents notice that kind of thing. Two of the families on my waiting list came from a mom telling another mom about it at the park.
1,930
Licensed US programs logging in NapLog every weekday
8,400
Daily reports delivered to parents each weekday afternoon
31 states
With a licensing export template built to the state form
Plans
Priced for one front room or for four classrooms
No per child fee, no charge for parent accounts, and no cost for the licensing export. Pick the plan that matches your license.
Home Provider
One licensed family child care home
$19 per month
- Up to 12 children on the roster
- 2 caregiver logins
- Naps, bottles, solids, diapers, mood and photos
- Daily parent report at the closing time you set
- Incident forms with a parent signature
- Attendance and ratio log in half hour detail
- Licensing PDF export for your state
- Email support answered by a person within one business day
Small Center
A licensed center running two to five rooms
$49 per month
- Up to 60 children and 12 staff logins
- Everything in Home Provider
- Room by room rosters with live ratio alerts
- Medication administration log with dose and witness
- Allergy and care plans pinned to every child card
- Subsidy attendance reports for state and county programs
- Parent messaging with read receipts
- Setup call with a childcare specialist, not a chat window
Center
Multi room programs and small local chains
$99 per month
- Up to 200 children and unlimited staff logins
- Everything in Small Center
- Multi site dashboard with per site ratio history
- Director sign off required on every incident
- Staff training hours and credential expiry tracking
- Immunization due date alerts 30 days ahead
- Seven year retention with a dated audit trail
- Named onboarding contact and a quarterly review call
Every plan is billed monthly in US dollars. There is no setup fee, no annual contract and no charge per family. You can cancel at any time from your account settings, and your full export stays downloadable for thirty days after that.
Straight answers
Questions providers ask on the first call
If yours is not here, write to us and a real person who knows licensing rules will answer it.
Three flat monthly prices: $19 for Home Provider, $49 for Small Center and $99 for Center. There is no per child fee and no charge for parent accounts, so filling an open infant spot does not change your bill. You only move up a plan when you pass the roster or staff limit on your current one, and we tell you before that happens rather than billing you for it afterward. Everything is in US dollars and billed monthly.
A home provider with one room is usually logging live within an afternoon. You add children, drop in birthdays and allergies, set your closing time, and you are done. Centers with several rooms and a dozen staff take about two days, and the Small Center and Center plans include a setup call where we build the rooms with you and load your roster from a spreadsheet. Most programs run paper and NapLog side by side for three days, then quietly stop printing the sheets.
Records are stored on encrypted servers in the United States and are encrypted again in transit. A parent can only ever see their own child, and staff logins are scoped to the rooms you assign them, so a floater covering the infant room in the morning cannot read the preschool notes. The program owner controls every permission and can revoke a login the moment someone leaves. We never sell, rent or share your roster, and we do not run advertising trackers on any part of the product.
NapLog handles the day and the record, not your invoicing, so it is built to sit beside the billing tool you already use. Attendance exports drop into QuickBooks, Wave and most tuition platforms as a dated CSV, and the same file matches the format state subsidy offices ask for. Rosters import from a spreadsheet in one step, and daily reports can copy to a parent email address as well as the app link. If your program uses something we have not met yet, send us a sample export and we will tell you honestly whether it lines up.
You cancel from your account settings, and the plan runs to the end of the month you already paid for. Before it closes, run the full export: every daily report, incident, attendance record and medication entry comes out as PDF and CSV that you own outright. That archive stays available to download for thirty days after cancellation, and we will extend it if a licensing visit lands in that window. There is no cancellation fee and no contract to buy out.
Yes, because the export is paper the moment you print it. Every page carries the child name, the date, the caregiver initials and a generated timestamp, which is what a specialist is checking for. In 31 states we lay the packet out to match the state's own attendance and incident forms, and in the rest we use a plain chronological format that inspectors have accepted since 2023. If your specialist wants something arranged differently, send us the form and we will build that layout for your account at no cost.
The Daily Sheet
A magazine for the paperwork side of child care
We report on the rules, the records and the money that decide whether a program stays open: safe sleep logs, the food program, unannounced visits and what a single infant slot has to earn. Three of the nine articles in the current issue are below.
practical guide
Infant Safe Sleep Checks: Setup, Timing, and the Written Log
Group care changes the sleep rules. Here is how to set up a crib that passes inspection, run visual checks on a schedule, and keep a sleep log a licensor can read at a glance.
regulation and compliance
CACFP for Home Providers: Meal Patterns, Records, and Claims
The food program pays real money and asks for real paperwork. A walk through meal patterns, creditable menus, point of service counts, and the claim your sponsor sends up each month.
checklist
The Unannounced Licensing Visit: A Room by Room Checklist
Your licensor can arrive on any ordinary morning without warning. Walk your own home the way an inspector does, room by room, and fix the items that get written up most often.
Talk to us
Tell us what your closing hour looks like, and we will show you the version without the clipboard
A walkthrough runs about twenty minutes and we do it around nap time or after 6:00 p.m., whichever is calmer for you. Bring one real day from your paper log and we will build it live in the app so you can see exactly what the parent receives.
- We answer every message ourselves, usually within one business day.
- No sales sequence, no pressure, and no card asked for during a demo.
- If NapLog is wrong for your program, we will say so on the call.
We reply within one business day, and never pass your details to anyone else. You can also write straight to jimenezjulien42@gmail.com.